Asset Management

Manage your assets more effectively using SOMAX CMMS and the SOMAX mobile app for Android and iOS.

Asset Hierarchy

Having a solid hierarchy, also called an equipment tree, allows users to quickly lookup assets and equipment to find information, or when adding work requests and work orders, and when using the costing information dashboard. Determine cost information from your smallest assets up through your entire operation, and determine root causes of failure for assets and equipment using your hierarchy as a guide.


Access asset information anywhere, anytime. Track assets, check asset status, and view images and attachments from any mobile device. See all critical asset information and ensure your team always has the information you need. By using SOMAX mobile apps, setting up your CMMS or adding new assets is a snap. Take a picture of the asset, scan any QR code, add your information, and you're done, all straight from your phone or tablet.

Asset Performance Management

The SOMAX Internet of Things integration allows for real-time tracking of critical asset information using sensors and our custom APIs. Track temperature, vibration, humidity and more so you always have total knowledge of your asset condition. Virtually eliminate the potential for breakdowns with SOMAX APM.

Costing Information

Track the cost of labor and materials over the entire lifecycle of your assets and equipment. Easily select a date range and asset or piece of equipment to get specific cost information quickly and easily.

Asset Profile

Create an extensive asset profile and track all work performed, failure reasons, parts used, cost and downtime for any asset in your facility.

Images & Attachments

Load all your critical documents into SOMAX directly from your assets screen. Maintain diagrams, reports, manufacturer information and more with immediate access at any time.

Work Order Information

Quickly determine what work has been performed on your assets. See all scheduled work including upcoming maintenance and work that has been completed.

Downtime Tracking

When was your asset last broken? How long did it take to fix? With SOMAX you know the answers to these important questions and can access the information directly from your asset screen.

Want to see SOMAX in action?

Schedule a free live demo of SOMAX today and learn how we're disrupting the CMMS market using mobility and the Internet of Things to deliver the best facility maintenance solution available.

Work Management

Manage work orders, schedule labor, input tasks, manage breakdown records and more in SOMAX CMMS and the SOMAX mobile app.

Notifications & Alerts

Receive notifications when work is needed, scheduled, approved and completed all in the SOMAX app. Receive custom notifications based on specific work criteria to more effectively manage important work.

Automated Work Orders

Receive alerts and notifications straight from your smart assets using the SOMAX Internet of Things integration. Set thresholds and have SOMAX automatically create work requests or work orders when sensor readings fall outside of your parameters.

Images and Attachments

Use images to identify necessary work. Images taken from the SOMAX app track through the work order process and any attachments can be immediately accessed on your mobile device so you're important work order information is always at your fingertips.

Mobile Work Order Completion

No more wasting time sitting at a desk to close out work orders for you and your team. Access and complete work orders in the SOMAX app. Turn hours into seconds with real-time completion, and ensure your work is always completed and documented correctly.

Mobile Work Requests

Production personnel, residents and non-maintenance staff can quickly and easily add work requests using the SOMAX mobile app for Android and iOS. Simply snap a picture and give a description of the problem and the work order will automatically be placed into the system for approval.

Labor Scheduling

SOMAX provides an easy to use labor scheduling module for planning and scheduling work orders quickly and efficiently. The drag and drop interface allows for the rapid creation of schedules for planned maintenance.

The Right Tool

Learn more about how SOMAX can help you streamline your maintenance operations and make your life a whole lot easier.

Preventive Maintenance

Schedule preventive and routine maintenance protocols to keep your assets and equipment running effectively

PM Scheduler

Without properly scheduled preventive maintenance, your operation could be headed for a breakdown. Schedule your entire maintenance team quickly and easily by tying multiple assets and equipment to a single PM, all with independent schedule records.

Asset Performance Management

Using SOMAX APM means you can tie your CMMS into the Internet of Things, gather sensor data, and trigger the right PM at the right time based on asset and equipment condition. Never wonder if a vital piece of your operation will breakdown in between PMs again by using SOMAX APM to monitor your assets and equipment.

Meter Based PMs

Do you need to use the usage of your assets and equipment to schedule maintenance and generate PMs? With meter-based PMs, you can tie physical meters your CMMS and generate preventive maintenance routines when those meters reach a certain level. Ensure your assets and equipment receive the work they need as their usage demands it.

Fast PM Setup

Don't want to take months to set up all those PMs? With SOMAX, there's no need to. We've streamlined the process to a few easy steps, so you can get your preventive maintenance routune up and running quickly.

Go Paperless

With SOMAX Preventive Maintenance there's no need to print stacks of work orders from your PMs. Just assign the work to the proper team member when you build your scheduling records, and SOMAX will route that work straight to their device when PMs are generated.

Images & Attachments

Want a detailed view of necessary work on a preventive maintenance work order? No problem. With attachments, any and all documentation can be easily attached to a preventive maintenance record and either printed on a paper work order, or viewed in the SOMAX mobile app.

Inventory Management

Track your parts usage, check out parts and order parts you need using SOMAX and the SOMAX mobile app.

Notifications & Alerts

Receive notifications when parts have been ordered, have dropped below minimum on hand quantities and need to be ordered, or have been received in. Always have your parts room available on your mobile device.

Multi-Site Storeroom Access

Check for parts, request parts, and get part quantities across your entire organization. Set security to allow for multi-site visibility or restrict access to a single site. Site specific inventory includes valuation methods, safety stock policies, preferred suppliers and more.

Images and Attachments

Use images to quickly identify parts. Take part images straight from the SOMAX mobile app. Any attachments can be immediately accessed on your mobile device so you're important part information is always at your fingertips.


Quickly add parts in SOMAX using the part add feature of our mobile app. Simply snap a picture, add part information, quantity and cost. Find your parts on the go to help keep your facility running at peak performance. Use the SOMAX mobile app to check out parts directly to work orders and get the parts you need, automatically keeping your inventory up to date.

Purchase Requests & Orders

Set high and low inventory levels to receive automatic purchase requests so your important parts are always in stock. Easily convert requests into orders and control your parts purchasing from within your CMMS.

Supplier Management

Choose preferred vendors so you can create purchase requests and orders quickly. Track information like last prices, shipping rates, lead time and supplier information so you can be sure your getting the right part, on time, at the right price.

Invoice Management

Protect your purchasing process with invoice matching. Never pay for parts that don't arrive or flawed materials by tracking your invoices and ensuring they match your orders.


Create an approval process tailored to your organization. Add layers of approval to separate purchasers from receivers and invoicing, or if you're a one person operation, give yourself the ability to do all tasks. With the SOMAX approval system, you have complete control over the checks and balances of your purchasing system.

Articles and Information


Check out our article 5 Reasons Why IT Departments Love SOMAX CMMS to see why going to the cloud for your CMMS is an easier, less expensive, and stress-free way to get your hands on a great maintenance management system.

Make These 3 CMMS Changes

Take a look at our blog article 3 Changes That'll Make a Big Difference With Your CMMS and learn how making three big (but simple!) changes to your CMMS to maximize its effectiveness and future-proof your maintenance management.

Tips for Maintaining Your Parts

We go over some tips to manage spare parts inventory in our post Welcome to The Jungle: Tips to Organizing Parts in Your CMMS, head on over to our blog and check it out.

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